How to Get Your Staff Trained Under ODP's New Process

Date: March 13, 2026

TL;DR: ODP no longer issues individual training certificates for most courses. Staff must now pull a MyTranscript report from MyODP to verify completion — and medication administration records live on a separate platform entirely. Here's what your team needs to do right now.

The Shift Most Providers Haven't Made Yet

You've been collecting signed attendance sheets. Your training binders look full. But ODP changed the rules, and paper-based tracking no longer reflects what inspectors expect to see.

Effective immediately, MyODP's MyTranscript report is the standard for verifying training completion — not certificates, not internal logs.

1. ODP No Longer Issues Certificates for Most Trainings

This isn't a rumor — it's confirmed in the ODP bulletin distributed to providers in March 2026. Going forward, training completion is verified through the MyTranscript report in MyODP.

What this means for your agency:

• Physical or emailed certificates are no longer the accepted proof of completion for most courses
• A small number of courses still generate certificates — but MyTranscript covers everything
• Inspectors reviewing training files will expect timestamped transcript records, not employer-issued logs

The transcript is the file. If your staff can't access it, you don't have documentation. (MyODP)

2. How Staff Pull Their MyTranscript

Every staff member needs to do this themselves. It takes under five minutes, and it should become part of your monthly check-in process.

Steps:

• Log into myodp.org with individual staff credentials
• Navigate to the MyTranscript tab in the right sidebar
• Download or screenshot the full report — it shows all courses, dates, and completion status
• Submit a copy to their supervisor for the training file

If any staff member can't log in, that's your first problem to fix. No login means no verifiable training record. (55 Pa. Code § 6400.46)

3. Medication Administration Is a Separate System

Med admin certifications do not appear on the standard MyODP transcript. This is where most providers miss it.

Staff who administer medications must use a second platform:

• Log into medsadmin.myodp.org separately
• Pull the completion record showing initial certification and annual observation dates
• File this alongside — not instead of — the MyODP transcript

If your med admin staff only check one platform, you have a documentation gap that won't be obvious until inspection day. (55 Pa. Code § 6400.166)

4. Orientation Must Be Logged Before the First Solo Shift

This hasn't changed — but it's the most common finding we see. New staff must complete orientation before providing unsupervised care.

What inspectors check:

• Orientation completion date vs. first solo shift date — if orientation came after, it's a citation
• MyODP orientation modules must be logged in the staff member's transcript
• ISP-specific training must have a separate documented record with trainer name, date, and content

Pull your last 12 months of new hires and compare orientation dates to first shift dates. If they don't line up, fix it now. (55 Pa. Code § 6400.46)

5. Not All Courses Generate Automatic Documentation

Some MyODP courses don't issue a Certificate of Achievement and don't appear on the transcript with enough detail. For these, your agency must maintain its own records.

What to track independently:

• Sign-in sheets or rosters for in-person or virtual trainings
• ISP-specific training logs with individual names, trainer, date, and content covered
• Any third-party training not delivered through MyODP

The rule: if MyODP didn't record it automatically, you have to. Gaps in either system become findings. (55 Pa. Code § 6100.143)

Run the Audit Before the Inspector Does

The providers who pass licensing reviews without training citations aren't doing more training. They know exactly what their files look like — and they check them before an inspector has to.

Start with our free Self-Inspection Checklist built specifically for Pennsylvania 6400/6500 providers. It includes a dedicated section on training documentation.

📋 Download the Free Self-Inspection Checklist

Run it this week. Every gap you catch now is one fewer citation on your next report.

FocusCare LLC partners with Pennsylvania IDD and Autism residential providers to strengthen compliance and streamline operations. Visit focuscarellc.com to learn more.

Source: ODP Announcement 25-100 — Scheduled Outage: MyODP LMS Upgrade and Course Completion Enhancements | Published November 10, 2025 | Office of Developmental Programs, Pennsylvania Department of Human Services

Written by

Jovanie Rosario

Founder & CEO of Focus Care. Over a decade of technical expertise driving innovative IT solutions for disability service providers in the Intellectual Disability and Autism sector.